Call for speakers

Free speaker tickets

We offer a free ticket for every session selected to be on our conference programme. However, as we have to cover speaker costs with the income from tickets - we allocate these tickets in relation to session duration:

• For a 45 minute session, only the first named speaker pays no conference fees. Additional speakers must purchase a special low-cost ticket.
• For a 60 minute session, only the first two named speakers pay no conference fees. Additional speakers must purchase a special low-cost ticket.
• For 90+ minute sessions, only the first three named speakers will pay no conference fees. Additional speakers must purchase a special low-cost ticket.

Included in your ticket:

• participation in the full event programme
• lunch & refreshments at scheduled breaks throughout the day
• free Wi-Fi at the conference venue
• For more detail or if you have any questions, contact us.

Expenses 

We aim to cover all speaker travel and accommodation expenses, if requested and in line with our ‘speaker reimbursement policy’.

Part of the decision on whether to accept a session or not involves considering its financial costs. On your session proposal, tell us what financial support you’d need. This could be how many nights’ accommodation you’d need, and how far you’d be travelling to the event. 

If your session is accepted, we’ll suggest a financial amount to you, based on our understanding of your costs to come to the event.

Unfortunately, we cannot accept requests for additional financial support after you’ve agreed to that amount. And we cannot pay expenses that we have not agreed to pay in advance of the event.

Visas

If you’re travelling from outside the UK, think about any visa requirements for your visit to the UK - you can find useful information at GOV.UK

Supplies

We provide standard supplies for sessions - like sticky notes, markers, pens and paper. We’ll cover costs or supply directly any additional materials you require to conduct your session - such as printing. Just let us know when submitting your session.

Data policy

We need to hold information you provide on computer databases for administrative purposes. Summary information, which could include contact data, will be published for all session leaders.

Information about participants will be made available to organisations involved in administering, organising or supporting the event - this may include organisations outside the European Community.

Opinions

The organisers are not responsible for the views or opinions expressed by speakers, sponsors or other participants.

Programming

Inclusion of a session in the programme will be at the sole discretion of the conference organisers. By agreeing to have your session included in the programme, you agree to participate in the conference and in all pre-conference quality control activities as deemed necessary by the conference organisers. 

You also agree to promote your session and involvement in the build-up to the event. We’ll provide a range of assets to support any promotional efforts.

The organisers reserve the right to remove a session from the programme at any time. Speakers will no longer be eligible for free entry to the conference and so will have to pay the current non-speaker rate if they wish to participate in the conference.

The organisers will not be responsible for payment of any kind on behalf of the speaker in this event.

Ask us

Ask us if you have any queries. We can also advise you about how best to get to the event and where you can stay.